Welcome to Quintiles Commercial
We are happy that you have decided to become a part of the Commercial group of Quintiles. This is a very exciting time for our organization, and we feel confident that you will find the pharmaceutical sales and marketing career opportunities you are seeking to challenge your intellect and creativity!
New Hire Forms Completion Process
This simple Web page will streamline your on-boarding process with Quintiles Commercial. Just follow the directions at the beginning of each section. Return all completed and signed documents within two business days in the FedEx envelope that was included in the package with your offer letter.
Use this checklist to ensure you have completed all necessary forms.
Please note that some forms request your employee identification number or Quintiles identification number (QID#) (they are one in the same). If your manager is unable to provide you with an employee ID number, please leave the field blank and proceed with mailing within 2 business days of receipt. The HR Professional Services Center will take care of completing the blank fields once the employee identification number is issued.
Section I
Please read the Employee Guide and PhRMA code. Once you've read them, please print and sign the acknowledgement form (signature page) in the last page of each document.
You will need to mail the signed acknowledgement forms along with other completed forms in this section within two business days in the DHL envelope provided unless otherwise instructed.
- Signed Offer Letter (return in the FedEx envelope)
- Field Employee Guide (58 pages. See page 58 for signature page.)
- 2009 PhRMA Code
- PhRMA Code on Interactions with Healthcare Professionals
- Proof of Automobile Insurance Declaration Page (photocopy) for employees receiving a car allowance. This must reflect the required amounts of coverage of $100.000/person: $300,000/occurrence: $50,000/property damage. Note: Employees must be named as the insured driver and place of residence must also be included on the Declaration Page.
- Employee Profile Form (2 pages)
- Direct Deposit Authorization Form
- Internet Service Provider (ISP) Monthly Allowance Agreement
- Tax Form W-4
- Confidential Information Policy and Agreements (Signature required on
page 2) - Corporate Card and Travel Services
- Invitation to Self-Identify
Section II
I9 MUST BE COMPLETED IN THE FIRST 3 DAYS OF EMPLOYMENT
Please print and bring the I-9 to a Notary along with one or more of the eligible identification documents mentioned on page 5 of the I-9 form. Only valid identification documents can be accepted, no expired documents will be eligible.
There is an example of a completed I-9 for your reference.
Please print the below Notary Public Letter to bring with you when you meet with your notary. This letter provides clear instructions to the notary on how to complete the form and assures them that Quintiles authorizes notaries to complete the I-9 form.
Please take the Notary Public Letter with you to present to the Notary. An additional notary signature form is available if necessary.
The original completed I-9 Form must be returned to:
Quintiles
10 Waterview Blvd.
Parsippany, NJ 07054
Attn: HR PSC
- I-9 Form
- I-9 Example
- Notary Public Letter
- Notary Authorization Form (if necessary)
Section III - For Informational Purposes Only
Please print and read the following documents and retain them for your records.
- Healthy U, Healthy Q
- Read our online Values & Purpose Statement
- Read our online Company Profile (Quintiles Transnational family of companies)
- The Work Number: Proof of Employment Program
Section IV
You have been provided with the choice of up to two Drug Screen collection sites nearest to your residence. You must visit one of these sites listed with the chain of custody form provided. If one of the sites listed is not within a reasonable distance, please call Customer Service at the Quintiles North American Professional Services Center at (800) 526-7094. The drug screen must be taken within 48 hours of receiving this notification.
- Pre-employment drug screen test form
Section V
Benefits enrollment information will be sent under separate cover via email. In the meantime, you can review a benefits summary.
- Benefits summary information for field based employees
- Benefits summary information for office based employees
Quintiles US Paperless Pay Stubs
All Quintiles employees in the US receive electronic pay stubs and are able to access personal payroll information at their convenience. The paycheck calculator feature allows employees to experiment with and preview the real impact different withholding scenarios will have on paychecks.
* * Please note that the only employees who will receive printed pay stubs are those who receive live checks.
Section VI - Your Feedback is Valuable
Once you have completed the above, please take a few minutes to navigate to the anonymous on-line survey and provide your candid feedback regarding this self-service approach. We are committed to continually improving the efficiency of our new hire on-boarding process. Type the following web site (URL) into your web browser to navigate to the survey: http://www.empliant.com/survey/FC461B150-B181-1C22-FFF4/
If you have any questions please contact Customer Service at the Quintiles North American Professional Services Center at (800) 526-7094. Please select option 1 from the phone menu.
Again, welcome to Quintiles Commercial! We look forward to meeting you and speaking with you in the weeks to come.
